This is general information, not tax or legal advice. Check GOV.UK or ask an accountant about your own situation.
A convenience store or fuel retailer takes hundreds of small sales a day across many products and VAT rates. Margins are slim, so mistakes cost real money.
Record daily takings
Most retailers record a daily summary from the till (a Z read) rather than each sale. Enter takings by category and payment type, and reconcile card settlements and cash banked to the bank statement. A bank rule can categorise repeat card settlements.
VAT
Groceries and other goods fall under different VAT rates. Record each category with the correct rate. Some retailers use special VAT retail schemes, which your accountant can advise on. See VAT schemes compared.
Fuel
Fuel is high-turnover and low-margin and is subject to duty, which is built into the price you pay. Record fuel purchases and sales separately from shop sales so you can see margin on each.
Stock and wastage
Count stock regularly and record wastage and shrinkage. See how to do a stock count.
Suppliers
Pay wholesalers on time, keep invoices, and use the ageing payables report to plan payments.
How AvrioBooks fits
Record daily sales by journal or invoice, import bank statements, use bank rules, and run VAT returns (Standard and above). Inventory is on Premium. AvrioBooks does not connect to tills or fuel pumps, so enter or import daily summaries.
What AvrioBooks does not do: it is accounting software, not a payroll, time-tracking or job-scheduling system, and it has no automatic bank feeds (it imports CSV, OFX, QFX and QIF statements). Use specialist tools for those jobs and bring the figures into your books.
Frequently asked questions
Can I record daily till takings?
Yes. Enter a daily summary by category with a journal or invoice, and reconcile to the bank.
Does it connect to tills or fuel pumps?
No. Enter or import the daily summaries.
Can I track stock and wastage?
Yes, with inventory on the Premium plan and stock adjustments.
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