This is general information, not tax or legal advice. Check GOV.UK or ask an accountant about your own situation.
A staffing agency pays temporary workers weekly or monthly, but its clients often pay in 30 days or more. That gap is the main risk. Your accounting software should make invoicing, credit control and forecasting easy.
Where your accounting software fits
Timesheets and payroll normally live in specialist systems. Your accounting software records the invoices you send to clients, the supplier bills and costs, and the bank. Bring the weekly totals from payroll and timesheets into your books by journal or invoice.
Invoicing clients
- Use recurring invoices for regular assignments.
- Show the hours or days on each line.
- VAT on agency invoices is often charged on the full amount, but the treatment depends on how you contract, so check with your accountant.
Cash flow
Run an ageing report every week and chase early. Forecast the gap between payroll and receipts. See how to read an aged receivables report and a 13-week cash flow forecast.
Margin by client or role
Use segments to tag income and costs by client, branch or sector and see where you really make money.
How AvrioBooks fits
Recurring invoices, ageing reports, segments (Standard and above), VAT returns and cash flow forecasting are included. See invoicing software.
What AvrioBooks does not do: it is accounting software, not a payroll, time-tracking or job-scheduling system, and it has no automatic bank feeds (it imports CSV, OFX, QFX and QIF statements). Use specialist tools for those jobs and bring the figures into your books.
Frequently asked questions
Does AvrioBooks run payroll for temporary workers?
No. Run payroll in a payroll system and record the totals in AvrioBooks.
Can I invoice clients weekly?
Yes. Use recurring invoices for regular assignments.
Can I see margin by client?
Yes. Use segments on the Standard plan and above.
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