This is general information, not tax or legal advice. Check GOV.UK or ask an accountant about your own situation.
A fire safety business mixes one-off installations with recurring servicing and inspection contracts. Recurring revenue is valuable, and your books should show it clearly.
Contracts and recurring billing
Use recurring invoices for annual and quarterly contracts, and review each draft before it goes out. Keep one income account for contracts and another for installs.
Job costs
Tag equipment, subcontractors and labour costs to the job or customer with segments (Standard and above).
Equipment and stock
Track extinguishers, detectors and parts in inventory (Premium). See inventory management software and how to do a stock count.
Records
Attach certificates and supplier documents to the relevant bill or invoice so they are easy to find. See attachments and history.
VAT
Standard VAT applies to most services, but confirm for your situation. See VAT software.
What AvrioBooks does not do: it is accounting software, not a payroll, time-tracking or job-scheduling system, and it has no automatic bank feeds (it imports CSV, OFX, QFX and QIF statements). Use specialist tools for those jobs and bring the figures into your books.
Frequently asked questions
Can I bill inspection contracts automatically?
Yes. Recurring invoices are created as drafts for you to review and send.
Can I attach certificates?
Yes. Attach documents to invoices and bills.
Does AvrioBooks schedule inspections?
No. Use a scheduling tool and keep the money side in AvrioBooks.
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